Marketing & Office Support Coordinator

DRUCKFARBEN Group is a leading Greek company active in flexible packaging printing inks, architectural paints & mortars, and energy-saving building systems. Guided by innovation and sustainability, the Group operates through three business units DF Inks, KRAFT Paints and BIOCLIMA  serving customers in Greece and international markets.

We are currently seeking a Marketing & Office Support professional to join DF Inks, the Group’s core business unit specializing in high-performance flexographic and rotogravure inks. 

This is an on-site position based at our facilities in Halkis, offering the opportunity to work closely with our technical, regulatory, and commercial teams in a dynamic and growing environment. 

The Marketing & Office Support position provides coordination and administrative support across the Marketing and Exports departments. The role involves managing client communication, supporting seminars and events, handling content and reporting activities, and coordinating CSR requests at the local level.

The position bridges internal communication between departments and supports the company’s external representation through accurate, timely and professional execution of tasks. 

1. Sales & Administrative Support

• Provide day-to-day administrative support to the Exports and Marketing departments.
• Prepare and maintain customer visit reports, meeting minutes, and departmental documentation.
• Support in budgeting, expense tracking, and preparation of performance reports.
• Maintain and update customer and partner databases (CRM/ERP).
• Assist in scheduling meetings, preparing presentations, and supporting reporting processes.

2. Client Invitations & Training for Seminars and Events

• Coordinate invitations, registrations, and post-event follow-up for seminars, webinars, and international events (including exhibitions).
• Support customer training and engagement activities in collaboration with Technical Support, Regulatory, and R&D departments.

3. Customer Communication B2B Platform

• Maintain the customer communication portal.
• Ensure smooth client onboarding and proper data management once the platform is launched.
• Suggest content updates and contribute to customer engagement initiatives after rollout.

4. Industry Associations & Events

• Coordinate participation in events organized by associations such as HPPA, Packaging Europe, CEPE, EuPIA, CEFLEX, and GRA.  
• Support the preparation of presentations, market data summaries, and event reports.

5. Content Collection & Marketing Support

• Gather and organize information and ideas for content creation (articles, press releases, newsletters) in collaboration with R&D and Regulatory Dpts.
• Collect technical and market data to support thought-leadership and industry communication.
• Assist in maintaining brand communication consistency across digital and printed materials.

6. CSR Requests & Local Community Management

• Manage CSR-related requests from the local community in coordination with the central Marketing Department.
• Handle correspondence, assess requests, and prepare proposals for review and approval.
• Execute approved community actions and ensure proper documentation and reporting. 

• Bachelor’s degree in Business Administration, Marketing, Communication, or related field.
• Exposure to B2B activities in the manufacturing and chemicals industry will be considered an asset.  
• 1–3 years of experience in a marketing, sales support, or administrative role  
• Experience in coordinating events, handling reports, or managing client databases is desirable. 

• Excellent command of Microsoft Office (Excel, PowerPoint, Word). Mailchimp LinkeId, and Google Analytics are a plus.
• Familiarity with CRM or ERP systems and online communication platforms such as SAP and Microsoft Dynamics.
• Strong written and verbal communication skills in English and Greek (additional languages are an asset).
• Ability to prepare reports, meeting minutes, and simple market analyses. 

• Excellent organizational and multitasking abilities.
• Analytical thinking and attention to detail.
• Team spirit and proactive approach.
• Ability to communicate effectively with internal and external stakeholders.
• Professional attitude, discretion, and reliability.